December 25

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4 Things Professionals can do to Better Their Focus

Are you a professional that skips from task to task at work without focus? Or do you spend a significant amount of time without getting to today’s most important task? 

The four things you could be doing to improve your focus and productivity:

  1. Use The ‘Touch It Once’ Rule. When you consider a request for you to do something, such as from an email, use the 4 D’s – delete it, defer it (schedule for later), delegate it to someone more appropriate, or DO it. Don’t over-commit. The ‘touch it once’ rule means you should complete a task from start to finish the first time that you touch it, rather than starting on a task and leaving it before its finished and go on to another task. If you commit to following this rule it will eliminate most opportunities for procrastination.
  1. Respond, Don’t React. Immediately reacting is something we feel like we have to do. A new email? Read, react and hit reply. New to-do pops up on your project management system? Do it immediately. STOP. First, unless something is … Immediate Action Needed Now… it can probably wait. Stop reacting immediately, focus on today’s most important tasks. Then when you are ready, take time to work through, think, and respond.
  1. Start with Hardest First. Get the toughest or most undesirable tasks done first thing in the morning. What Brian Tracy calls ‘Eat that Frog’. This will get it out of the way so you can stop procrastinating to avoid that unbearable task. 
  1. Make a To-Do List. Establishing a game plan for your day is possibly the most valuable tool you have at your disposal. Simply knowing what you need to do and what other commitments you have will give you a clear view of what your day will look like. A piece of paper will do the trick or your digital to-do list or appointment scheduler. Try and limit today’s to-do list to no more than three most important items. Rather than multitasking, give one task your full attention until it is completed before moving on to the next. When a to-do list is in your head it is little more than something to stress over. There’s something about writing down a list of tasks that makes us more motivated to complete them and tick them off the list one by one. When a to-do list is written down it becomes a plan of action.

Improving your focus at work is about training yourself to work, respond, and plan your day in a way that is most useful to you This will look different for everyone, but with time and practice, you can become an effective and productive professional.

What action can you take today to improve your focus?


Small Habits Matter
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– Why success is built on daily positive actions
– Why your success depends on a solid foundation 
– What are the habits you want to work on?
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